Every business—big or small—needs a reliable way to handle incoming and outgoing mail. When you choose a virtual office, you typically have three options for managing your mail: pick-up on site, forwarding, or digital scanning.
It all starts with selecting a professional business address from a wide range of global locations. Each address may offer different mail-handling options, so it’s smart to check what’s available at your preferred location before making a decision.
Pick up your mail on location
Once your virtual office is set up, all mail is delivered directly to your selected business address. You can then stop by during office hours to collect it. This is ideal if you live or work near your virtual office, and want to handle your mail immediately without waiting. A valid ID is required for pickup, so make sure to bring one along. Having a staffed front desk during business hours adds an extra layer of convenience, especially for freelancers or small teams who value occasional face-to-face interaction.
Have it forwarded to you
Prefer to receive your mail elsewhere? No problem. Your letters and parcels can be forwarded to any address of your choice—home, coworking space, or even abroad. Forwarding frequency varies per location, so keep that in mind when choosing your setup. This option is perfect for businesses that want local presence without being physically tied to one spot.
Go fully digital with scanning
If you’re always on the move, scanning might be your go-to. Your mail gets scanned and securely uploaded to an online portal where you can view and download documents anytime, anywhere. In line with privacy regulations, scanned documents are stored for 90 days. After that, you can choose to have the originals destroyed, forwarded, or archived for future reference.
This is a great solution for entrepreneurs who need instant access to their business mail—without having to stop by or wait for physical delivery.
Change your preference anytime
As your business evolves, so can your mail-handling preferences. Whether you’re scaling up, traveling more often, or shifting your operations, your virtual office can adapt with you. Choose the method that fits your current needs—and switch it up when things change.
Want to learn more about flexible mail handling? Watch the video.
